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Coalition of Oak Ridge Retired Employees

Minutes of Board Meeting on

August 20, 2003, 2:00 p.m.

Oak Ridge Senior Center 

Present:  Ken Bernander, Ken Cowser, Sandy Dean, Joe Dykstra, Ben Gaylor, John Roy Gray, Julia Hoppe, Charlie Kuykendall, Pete Lotts, Dave Reichle, Gary Riser, Mary Helen Rose, Joe Setaro, Troy Trotter, Don Wood 

1.      Opening Remarks.   Dave Reichle presided at the meeting, since Charlie Kuykendall arrived late.   Kuykendall was attending a groundbreaking event at Y-12, to which Dennis Ruddy had invited him, and at which Rep. Wamp was present.  Reichle commented that Dean Rice of Rep. Duncan’s office provided the website to Kuykendall for the Congressional Retirement Plan. 

2.      Secretary & Treasurer’s Report.  Mary Helen Rose highlighted her Treasurer’s report, copies of which had been distributed to board members.  Balance on hand July 31, 2003, was $38,174.37 with a total of about 1,803 Active Members. 

3.      Communications.  Sandy Dean reported that she has checked and was told that the BWXT Y-12 Retiree News was taken to the post office last week, and that CORRE Corner is included with information about our Annual Meeting, just as it was sent in by Kuykendall.  Copies should be delivered any day.  There was discussion as to how best to further publicize our Annual Meeting.  Mary Helen will set up a meeting (in mid-September) for Sandy, Dave Reichle, and herself to meet with Kathy Daniels of The Oak Ridger to discuss publicity. 

Mary Helen referred to an ad, which she drafted and was revised slightly by Kuykendall.  She stated that The Oak Ridger has a special deal in September, and they would run the ad three times (on Fridays in The Intermission section) at a cost of approximately $150 total.  She moved, and motion passed, to approve spending approximately $150 to run the ad.  

4.      Website.  John Roy Gray mentioned a few things that he has put on the Website.  He said it is difficult to scan in material.  He stated that he will wait for Mary Helen to send him final versions of documents before he adds them to the site. 

5.      Tax-Exempt Status.  Don Wood reported that the further information requested by IRS was mailed within the timeframe requested, along with a cashier’s check for an additional $350.  Nothing has been heard from IRS since that time.  Wood has attempted unsuccessfully to reach the person who had called him earlier, and will continue to try to call him. 

6.      Meeting with DOE.  Pete Lotts highlighted the report (copies of which had been distributed to Board members) on the meeting of July 31.  Reichle complimented Lotts for the work he has done in preparing for this meeting and the one on August 12.  Copies of the report with handouts will be put on our Website.  

7.      Meeting with Y-12 and ORNL.  Reichle highlighted the report (copies of which had been distributed to Board members) of this meeting on August 12 with M&O Contractor representatives and legislative staff.  Lotts said we have had a lot of help from Linda Ponce of Rep. Wamp’s office, who set up the meetings, and he was highly complimentary of her.  It was suggested that all Board members express appreciation to her when we see her at our Annual meeting, which we expect her to attend.  Trotter expressed appreciation to all members of the Legislative Committee for all their recent work.  Copy of this report (after some deletions) will be put on our Website also. 

8.        Strategy Discussion – Goals.  Kuykendall stated that Linda Ponce asked after the August 12 meeting, “What are we going to do next?”  He told her that we have meetings set at ORNL and at Y-12 within the next few days, and we’ll hope to get a feeling from those meetings as to what we need to do next.  He said we are going to have to think about having another demonstration if we do not have some positive action prior to our Annual Meeting. 

9.        2003 Annual Meeting.  Our September board meeting will be used for further planning of our Annual Meeting.  Kuykendall stated that we need to try to make the meeting a really big event, with legislative people and news media present.  (See Item 3, Communications, above). 

10.  Adjournment. The meeting was adjourned at 3:50 p.m. 

                                                                        Mary Helen Rose, Board Secretary